Partners/Sub-grantee Finance Assistant – Kisumu

The Sub-grantee Finance Assistant will support the financial management and reporting of sub-grants. This role involves assisting with budget tracking, financial reporting, compliance monitoring, and providing financial support to sub-grantees

KEY TASKS AND RESPONSIBILITIES

Financial Support:

• Assist in the preparation and review of sub-grantee budgets and financial reports.
• Provide support to sub-grantees in understanding financial requirements and procedures.
• Assist with the preparation of financial documentation for sub-grantees.

Budget Tracking and Reporting:

• Track sub-grantee expenditures against approved budgets.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Ensure timely submission of financial reports by sub-grantees.

Compliance Monitoring:

• Monitor sub-grantee compliance with donor requirements and organizational policies.
• Assist in conducting financial audits and assessments of sub-grantees.
• Report any discrepancies or compliance issues to the Sub-grantee Accountant.

Record Keeping:

• Maintain accurate and up-to-date financial records for all sub-grants.
• Ensure all financial documents are properly filed and accessible.
• Assist in maintaining electronic financial databases.

Capacity Building:

• Assist in providing training and support to sub-grantees on financial management and reporting.
• Help develop training materials and workshops for sub-grantees.
• Support sub-grantees in improving their financial management systems.

Coordination and Communication:

• Communicate with sub-grantees to address financial queries and provide necessary assistance.
• Coordinate with the finance team to ensure consistent financial management practices.
• Participate in meetings with sub-grantees and other stakeholders as required.

 Other Duties:

• Assist with other finance-related tasks and projects as assigned by the Sub- grantee Accountant or Finance Manager.
• Stay updated on financial regulations and best practices relevant to the role.

Others;

• Facilitate grant and statutory audits by preparing audit schedules, and addressing issues raised during the audits.
• Participate in quarterly planning and progress meetings.
• On a periodic basis, deputise the Grants Accountant in his/her absence.
• Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.
• To participate in national and global Finance Team meetings.
• To complete an annual appraisal with the Programme Finance Coordinator.
• To participate in workshops organised by the Farm Africa.
• Undertake any other tasks as requested by the senior team.

PERSON SPECIFICATION

• Essential Desirable
• Education, qualifications & other knowledge
• CPA (Intermediate Level)
• Projects Management;
• Bachelor’s degree in accounting/finance or relevant field
• Office Administration skills

Experience

• At least 1 years of experience in project/fund / NGO accounting
• At least 1 years’ experience in accounts/finance
• At least 1 years of experience in bookkeeping
• Ability to work under pressure and meet tight deadlines.
• Experience in administrative work