Procurement Officer

As the Procurement Officer your key function is to effectively manage the organization’s procurement process, ensuring the timely acquisition of goods and services while maintaining quality and cost efficiency.

Your tasks and responsibilities

• Review IRNs from various farms, get at least three price quotations from approved suppliers and availability confirmation and submit to PM/D for approval.
• Place orders(electronically) and monitor to ensure timely delivery. Lead time is critical.
• Ensure that an electronic delivery is raised for goods delivered and sent to the relevant recipient.
• Ensure the recipient sends an electronic GRN back to head office within the same day.
• Ensure payments are allocated on opening balances and System supplier’s accounts are tying
• Maintain accurate records of procurement transactions, contracts, and vendor information. IRNS/quotations and copies of LPOs should be properly filed.
• Ensure complete documentation is forwarded to accounts within the shortest time possible.
• Ensure procurement activities comply with company policies and legal requirements.
• Ensure suppliers adhere to ethical and sustainable practices. 
• Consider environmental impact in procurement decisions.
• Maintain optimal inventory levels while minimizing carrying costs.
• Collaborate with other departments to forecast demand accurately. 
• Conduct an announced stock take across the group.
• Analyze costs and identify opportunities for savings. 
• Continuously seek ways to improve procurement efficiency and reduce costs.
• Develop backup plans for critical supplies.

Your profile

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, or a related field. 
• Minimum of 3-5 years of experience in procurement or supply chain management.
• Experience in agricultural procurement or a related industry is preferred.
• Strong understanding of procurement processes and best practices.
• Proficient in using electronic procurement and inventory management systems.
• Ability to analyze costs and identify cost-saving opportunities.
• Strong organizational skills with the ability to maintain accurate records and documentation.
• Knowledge of ethical and sustainable procurement practices.
• Familiarity with legal and regulatory requirements in procurement.
• Ability to manage and optimize inventory levels.
• Excellent communication and collaboration skills to work effectively with suppliers and internal departments.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and procurement software
• Attention to detail and accuracy.
• Strong problem-solving skills and the ability to develop contingency plans.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity and commitment to ethical practices.