Procurement Officer – 2 Positions at Emerge Egress Consulting

Our client seeks an astute and competent procurement officer to manage procurement activities,  internal control systems, management reporting while maintaining cost-efficiency and high-  quality. The procurement officer's responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records. 

Core Duties and Responsibilities

• Assist in preparing annual budgets and procurement plans. 
• Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process. 
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises. 
• Ensure compliance with procurement regulations and company policies. 
• Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts. 
• Meet with suppliers to discuss performance metrics and production forecasts. 
• Source organization requirements competitively and develop cost forecasts. 
• Monitor and share information on market trends, prices, and quality factors affecting supplies.
• Ensure low-cost spending while maintaining specifications and quality. 
• Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage 
• Develop and implement supply chain procedures and systems for efficiency. 
• Conduct supplier evaluation, tender evaluation, and vendor database management. 
• Ensure procurement processes' integrity, compliance, fairness, accuracy, and openness. 
• Monitor track and expedite all procurement activities and delivery status of goods/services. 
• Maintain an effective store management system where all expenses are monitored and charged to the appropriate department. 
• Issue out RFQs and receive & evaluate Purchase requirements 
• Raising, processing & dispatching & Local Purchase Orders 
• Follow-up on issued & overstayed orders, deliveries as required
• Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters. 
• Conducting all commercial negotiations. 
• Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback. 
• Perform any other duties as may be assigned. 

Key Competencies

• Ability to work independently and in a team while upholding collective responsibility 
• Excellent People Skills 
• Exceptional Negotiation and Communication Skills 
• High integrity driven person. 
• Excellent Planning & Organizational Skills. 
• Great Analytical Skills. 

Job Specifications and Qualifications

• Diploma in Mechanical engineering or CIPS and or Accounts (CPA1). 
• Knowledge in statistics will be an added advantage. 
• At least 3 years’ experience in factory spares, machinery parts. 
• Experience in procurement duties such as ordering/ a general experience of stores/warehouse.
• Demonstrated outstanding professional competence in procurement work. 
• Knowledge of procurement procedures. 
• Proficiency in MS Office Suite. 

If interested in the position and meet the above requirements, kindly send your CV to the email careers@emergeegressconsulting.com and  a CC to recruitment@bestlinks.co.ke, indicate the position applied for in the subject line.

Deadline: 8th October, 2024