Procurement Assistant

Reporting to the Procurement Manager, The Procurement Assistant supports the procurement team in acquiring goods and services necessary for the organization’s operations. This role involves managing purchase orders, maintaining supplier relationships, and ensuring compliance with company policies and procedures.

Key Duties/ Responsibilities.

• Create, process, and track purchase orders.
• Ensure accuracy and completeness of order details.
• Maintain relationships with vendors and suppliers
• Communicate order statuses and resolve any issues related to deliveries.
• Evaluate options based on price, quality, and service and monitor market trends and pricing changes.
• Assist in monitoring inventory levels.
• Facilitate timely replenishment of stock and conduct periodic inventory audits.
• Maintain accurate records of purchases and supplier information
• Assist in preparing procurement reports and analyses for management.
• Ensure that procurement activities comply with organizational policies and regulations.
• Support the team in implementing best practices in procurement processes.
• Work closely with other departments to understand their procurement needs and provide support as required.
• Create and maintain master sheets for product and pricing information.
• Develop and update price lists.
• Using the ERP/Odoo system for product purchasing and creation.
• Using the ERP/Odoo system in receiving the products.
• Compiling the excel sheets and formulate all the data, then send it to the
• Procurement Manager for costing

Academic and professional Qualifications and experience required

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• 1-3 years of experience in a procurement role, preferably in the FMCG industry.
• Experience with importing FMCG goods is a major plus.
• Familiarity with supplier negotiations and price analysis.
• Experience in FMCG industry will be a big bonus and experience in the FMCG imports industry will be an even bigger bonus.
• Good knowledge and familiarity with Odoo/ ERP or similar systems for purchasing, product creation, and inventory management

Key Skills and Competences

• Proficient in Excel, with advanced skills in data compilation, formatting, and creating master sheets for products and pricing.
• Strong attention to detail for data management and accuracy in quotations and pricing.
• Ability to work well in a fast-paced environment and meet deadlines.
• Impeccable Organizational skills, excellent critical thinking, problem-solving and analytical mindset
• Flexibility to work past stipulated time and work under minimal supervision
• Team player and good communication skills.
• Excellent problem-solving and troubleshooting skills.

How to apply:

Interested and suitably qualified individuals should forward their application letter and updated CV only to the Head - Human Resource, recruitment@team11degrees.com and a CC to jobs@bestlinks.co.ke quoting “Procurement Assistant” in the subject line to be received by COB by 31st October, 2024.