Accounts Payable Officer

Plan Hotel Diamonds Malindi is a leading luxury hotel offering exceptional services and accommodation. We are dedicated to creating memorable experiences for our guests while maintaining effective financial management and operational efficiency.

Position Overview:

We are looking for an organized and detail-oriented Accounts Payable Officer to join our finance team at Plan Hotel Diamonds Malindi. The ideal candidate will have a strong background in handling accounts payable functions, ensuring timely payments to suppliers and vendors, and maintaining accurate financial records.

Key Responsibilities:

• Process and verify all supplier invoices, ensuring they are accurate and in compliance with company policies and procedures.
• Ensure timely payment of invoices and maintain an updated accounts payable ledger.
• Match purchase orders, invoices, and delivery receipts to verify accuracy and resolve discrepancies with suppliers and internal departments.
• Monitor and manage supplier payment terms, ensuring payments are made on time to avoid late fees or disruptions in service.
• Prepare and process payments via cheque, bank transfers, or other payment methods as appropriate.
• Reconcile accounts payable transactions and vendor statements, ensuring that all balances are accurate and up-to-date.
• Maintain proper documentation for all payment transactions and ensure that all records are stored in an organized manner.
• Assist in the preparation of monthly financial reports and accruals for accounts payable.
• Liaise with other departments, such as procurement and receiving, to resolve issues related to invoices or purchase orders.
• Support the Finance Manager during audits and assist in the preparation of audit schedules.
• Assist in the development and implementation of policies and procedures to improve the efficiency and accuracy of the accounts payable process.

Qualifications:

• A minimum of 2 years of experience in an accounts payable role, preferably within the hospitality industry.
• Proficiency in Sun Systems, Q&A, Property Management System (PMS), and Point of Sale (POS) systems.
• Strong knowledge of accounts payable processes, including invoice processing, reconciliation, and vendor management.
• Attention to detail with the ability to spot errors and resolve discrepancies effectively.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines.
• Strong communication skills, with the ability to interact professionally with suppliers and internal departments.
• Ability to work independently and as part of a team.
• A degree or diploma in Accounting, Finance, or a related field is preferred.

Requirements:

• Must be a Kenyan citizen or eligible to work in Kenya without the need for a work permit, as the company does not sponsor work permits or visas.
• Professional certification (e.g., CPA, ACCA) is an added advantage but not mandatory.

Application Instructions:

If you meet the qualifications and are excited to contribute to our dynamic finance team, please send your application, including your CV and cover letter, to:
pctm.diamondsmalindi@planhotel.com
and a copy to:
jobs@bestlinks.co.ke

We look forward to receiving your application!