Procurement Manager

The Karen Hospital is seeking an experienced and strategic Procurement Manager to oversee and streamline our procurement operations. The ideal candidate will have a proven track record in procurement within healthcare or similar industries, with a deep understanding of Hospital Management Systems (HMIS). This role requires strong leadership, decision-making, and a commitment to ensuring cost-effective and timely acquisition of quality goods and services to support the hospital's operations.

Key Responsibilities:

1. Procurement Planning and Strategy:

   • Develop and implement procurement policies, strategies, and plans to meet the hospital’s operational needs.
   • Forecast procurement requirements and manage budgets to ensure cost efficiency.

2. Vendor Management:

   • Identify, evaluate, and negotiate with suppliers to secure the best terms for quality and cost.
   • Build and maintain strong relationships with vendors, ensuring compliance with contracts and service level agreements.

3. Hospital Management Systems Integration:

   • Manage and utilize Hospital Management Systems (HMIS) for procurement processes.
   • Ensure accurate data entry and reporting within the system to enhance efficiency and transparency.

4. Compliance and Risk Management:

   • Ensure adherence to procurement regulations, standards, and hospital policies.
   • Monitor and mitigate procurement risks, including supply chain disruptions.

5. Leadership and Team Management:

   • Lead and mentor the procurement team, fostering a culture of accountability and excellence.
   • Conduct performance evaluations, training, and development programs for team members.

6. Inventory and Cost Control:

   • Oversee inventory levels to prevent shortages or overstocking.
   • Analyze procurement data to identify cost-saving opportunities and improve efficiency.

7. Reporting and Documentation:

   • Prepare and present procurement reports to senior management, highlighting key metrics and improvement areas.
   • Maintain accurate records of procurement activities for auditing and compliance purposes.

Qualifications and Requirements:

• Bachelor’s degree in Procurement, Supply Chain Management, or a related field.
• Minimum of 8 years of experience in procurement, with at least 3 years in a leadership role.
• Must be registered with the Kenya Institute of Supplies Management (KISM).
• Proven experience working with Hospital Management Systems (HMIS) is required.
• Strong negotiation, analytical, and decision-making skills.
• Excellent knowledge of procurement best practices, supply chain management, and inventory control.
• Strong interpersonal and communication skills to collaborate with internal and external stakeholders.
• Certification in procurement (e.g., CIPS, CPSP) is an added advantage.

How to Apply:
Interested and qualified candidates are invited to send their detailed resume to recruitment@karenhospital.org by 5th December 2024.