Procurement Clerk

The Procurement Clerk will be responsible for assisting the Procurement Manager, oversee the clerical work and procurement data managements and other procurement projects to ensure efficient and accurate procurement processes.

DUTIES AND RESPONSIBILITY:

• Process invoices for payment and submission to the Procurement Manager or Finance Department (as directed) including reconciliations.
• Assist with collecting data for the Procurement Manager of market trends of supplies in the market and supplies analysis.
• Assist with closing all open LPOs and orders, reporting on progress and filing.
• Follow up with various departments for work completion certificates.
• Supplier vetting – share the forms with the vendors, check if all documents have been received and filed.
• Assist with tabulating quotations and preparing the summaries and LPO’s.
• Assist with follow up of orders and liaison with the Stores team.
• Maintain and keep files for purchase orders, quotations and supplier vetting forms.
• Assist the Procurement assistant with tender processes for purchase of good and services.
• Maintain and update a register of suppliers

The requirements

• At least a Diploma in a Business-related field
• At least 1 year working experience in a similar field.
• Proficient in Microsoft Office programmes
• Good communication and interpersonal skills
• Attention to details

Sector

Social Development

About the Agency

The Aga Khan Academies is an integrated network of residential schools dedicated to expanding access to education of an international standard of excellence to exceptional young men and women regardless of their ability to pay. The Aga Khan Academies' foundational values include pluralism, meritocracy and civil society. Housed in spacious and attractive campuses with beautiful facilities, the Academies offer the International Baccalaureate (IB) curriculum from the Primary Years Programme to the Diploma Programme and provide a rich opportunity for both teachers and students alike to grow both professionally and personally. The first Aga Khan Academy opened in Mombasa, Kenya in 2003. This was followed by an Academy in Hyderabad, India in 2011, Maputo, Mozambique in 2013 and Dhaka, Bangladesh in 2022