Accounts Assistant

Our client is seeking a detail-oriented and proactive Accounts Assistant to support the finance department with day-to-day accounting tasks. The ideal candidate should have a solid foundation in accounting principles and be proficient in financial record-keeping, reconciliations, and reporting. This role requires someone with strong analytical skills, high accuracy, and the ability to work in a fast-paced environment.

Key Responsibilities:

Financial Transactions & Record-Keeping

• Assist in processing invoices, payments, and receipts in compliance with company policies.
• Maintain accurate financial records and ensure proper documentation of all transactions.
• Process accounts payable and accounts receivable, ensuring timely payments and collections.
• Reconcile bank statements, supplier accounts, and customer accounts to ensure accuracy.

Bookkeeping & Reconciliations

• Maintain the general ledger and update financial data in accounting software.
• Prepare and post journal entries for monthly closings.
• Reconcile petty cash and expense claims, ensuring proper approvals and documentation.
• Support monthly, quarterly, and year-end financial closing procedures.

Tax & Compliance Support

• Assist in the preparation and filing of statutory returns (VAT, PAYE, NHIF, NSSF, etc.).
• Ensure compliance with financial regulations and company policies.
• Support internal and external audits by preparing necessary documentation.

Reporting & Financial Analysis

• Assist in the preparation of financial reports, budgets, and forecasts.
• Support variance analysis by comparing actual costs against budgets.
• Generate aging reports for receivables and follow up on overdue accounts.

Administrative & Support Tasks

• Assist in maintaining supplier and customer records.
• Coordinate with procurement and other departments to ensure smooth financial operations.
• Perform other duties as assigned by the finance team.

Key Qualifications & Experience:

• Diploma/Degree in Accounting, Finance, or a related field (CPA/ACCA qualifications are an added advantage).
• At least 2 years of experience in an accounting role.
• Proficiency in accounting software such as QuickBooks, SAP, Xero, or other ERP systems.
• Strong understanding of bookkeeping, reconciliations, and financial reporting.
• Knowledge of taxation laws and statutory compliance.
• Proficiency in Microsoft Excel and other MS Office applications.