Procurement Assistant

Kijani Supplies is a fast-growing, tech-enabled procurement and logistics company transforming how lodges, camps, and hotels in East Africa source their supplies. With a client base spanning 130+ properties and growing rapidly across the Maasai Mara and beyond we’re building a sustainable, efficient, and reliable supply chain for Africa’s remote tourism economy.

Job Summary

We are seeking a proactive and detail-oriented Specialist Procurement Assistant to support both operational and strategic procurement activities. You’ll play a key role in supplier relationship management, demand planning, cost optimization, and procurement system development enabling us to scale effectively while maintaining best-in-class service.This role is ideal for someone with strong analytical and organizational skills, a passion for sustainability, and the ability to work in a fast-paced, high-growth environment.

Key Responsibilities

1. Operational Procurement
   • Support demand forecasting and procurement planning in coordination with sales and warehouse teams
   • Monitor stock levels and identify purchasing needs
   • Source, evaluate, and onboard suppliers that meet our quality and compliance standards
   • Raise and manage purchase orders with approved vendors
   • Track deliveries, ensure timely fulfillment, and update internal procurement systems
   • Verify quality and condition of deliveries with warehouse staff
   • Maintain accurate records of contracts, invoices, and transactions
   • Communicate with suppliers to confirm or update order details

Strategic Procurement

• Monitor supplier performance and reliability metrics
• Contribute to cost-saving initiatives through smarter sourcing and purchasing
• Assist in evaluating and renegotiating vendor contracts
• Conduct market research to identify new suppliers, trends, or alternative products
• Help build procurement reports and dashboards for internal decision-making
• Identify and implement process improvements to support scale and efficiency

Qualifications & Experience

• Degree in Procurement, Supply Chain Management, or Business-related field
• 2+ years experience in a procurement or sourcing role, ideally in FMCG, retail, or hospitality sectors
• Proven understanding of procurement cycles, sourcing strategies, and cost management
• Strong analytical, negotiation, and communication skills
• Familiarity with procurement or ERP systems and Microsoft Excel
• Ability to multitask and meet deadlines in a fast-paced environment
• A mindset for continuous improvement and innovation