Finance Officer NGO Job

The FO works closely with program colleagues in maintaining open channels of communication with contracted partners to ensure program delivery and support. Close collaboration and direction can be expected from several finance colleagues, both within and out of Hub EA region. The FO is responsible for upholding Hivos’ values and principles and translating them into practice.

Your responsibilities

The key priority in this role is the program’s closure.

Finalizing expenditure reports and reconciliations

• Liaising with program and operations teams for timely closure actions
• Supporting partners in developing and realigning financial plans and budgets as needed

Supporting closure audits and donor financial reporting

• Preparing financial reports for external auditors and donors and coordinates project audits from start to finish, including being available to answer questions and communicate directly with partners on requests.
• Participating or leading queries or investigations related to identified cases of partner irregularities.

Systems support (All Solutions)

• Entering all relevant financial data into the project administration system.
• Ensuring all transactions are properly documented, recorded and archived.

Managing final partner financial reports and closeout processes

• Preparing contracts with partners, in coordination with the project officer and in line with agreed plans.
• Administering funding-streams, and monitoring implementation of partner budget contracts and of ‘rights and obligations’ to comply with.
• Following-up on partner reporting cycles and prepares internal and external financial program and project statements.
• Assessing financial reports and supporting documentation of partners, and ensuring compliance with donor and Hivos guidelines and requirements.
• Holding regular meetings with partners to ensure financial requirements and other risk-based grant management procedures are being met, and any project-affected issues are discussed and resolved.
• Closeout of partner contracts, administratively in the All Solutions systems, including archiving as per Hivos regulations.

Local compliance

• Liaising with relevant authorities and financial institutions to ensure Hivos is compliant with local tax and legal regulations.

Office management & other support

• Supporting non-program related tasks as may be requested by Hub EA Finance if required.
• Financial administration duties including supplier payments and reconciliations; staff advances management;
• Posting transactions on the All-Solutions finance system and project & balance sheet monthly reconciliations
• Supporting other programs when there is work overload and covers absences for other finance staff within Hub EA as needed.
• Other tasks as requested by RFM and project FM.

Your profile

• Degree in finance, accounting, business economics or related / similar field.
• A holder of CPA, ACCA or related certification.
• Affinity with finances and administration: accounting, business economics and project/ program finance management.
• Excellent critical analysis skills.
• Minimum of five years working experience.
• Extensive experience working with partner grant-management, donor funded; project financial monitoring & management and compliance experience.
• Previous experience with supporting or leading an audit required.
• Work experience in complex operational environments and with a range of external stakeholders.
• Previous/current work experience in an international environment, with an international organization is a must.
• Able to work with colleagues and stakeholders from a diverse background, and cultures.
• Job skills: collaborative & communicative, proactive, structured and organized, flexible, can work independently & remotely with teams, able to meet deadlines, able to multi-task, strong team player & culturally sensitive.