Description
We are seeking a dedicated and versatile individual to take on the combined role of Accountant and Receptionist in our office. This position requires a proactive individual who is detail-oriented and can efficiently handle accounting responsibilities while also providing front-desk support during non-peak periods. The ideal candidate will be proficient in accounting tasks, have excellent communication skills, and be capable of managing basic receptionist duties with professionalism.
Key Responsibilities:
Accounting Responsibilities:
- Bookkeeping: Maintain accurate financial records by posting and reconciling transactions, including accounts payable, accounts receivable, and payroll.
- Financial Reporting: Prepare monthly, quarterly, and annual financial statements in accordance with accounting standards and company policies.
- Budgeting and Forecasting: Assist in preparing budgets, forecasts, and financial plans.
- Tax Compliance: Ensure timely filing of taxes (e.g., VAT, PAYE) and prepare necessary documentation for audits.
- Account Reconciliation: Perform bank and general ledger reconciliations to ensure financial accuracy and completeness.
- Cash Flow Management: Monitor daily cash flow, ensuring there is adequate cash for operational needs.
- Expense Tracking: Track and report on departmental expenses to ensure adherence to budgets.
Receptionist Responsibilities:
- Front Desk Management: Greet and welcome visitors, ensuring a positive first impression of the company.
- Phone and Email Handling: Answer and direct incoming calls and emails to appropriate staff members, ensuring clear communication.
- Scheduling and Appointments: Schedule meetings and appointments for management and staff as needed.
- Mail and Package Handling: Receive, sort, and distribute mail and packages to the appropriate department or personnel.
- Office Supplies Management: Maintain office supplies inventory, ensuring necessary items are ordered and available.
- General Administrative Support: Provide administrative assistance to staff, such as filing, data entry, and document preparation.
Key Requirements:
- Proven experience as an accountant or in a similar role (minimum of 2 years).
- Basic receptionist experience or willingness to handle front-desk duties.
- Strong knowledge of accounting principles, practices, and tax regulations.
- Familiarity with accounting software (e.g., QuickBooks, SAGE, or similar tools).
- Excellent organizational and multitasking skills.
- Professional and courteous demeanor when interacting with visitors, clients, and colleagues.
- Strong communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive financial information with integrity.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
Preferred Qualifications:
- Diploma or degree in Accounting, Finance, or related field.
- Experience working in a similar dual-role environment.
- CPA (Certified Public Accountant) certification is a plus.
Skills
Job role insights
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Date posted
January 2, 2025
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Closing date
January 2, 2025
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Hiring location
Nairobi
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Offered salary
Min: Ksh.30,000/month
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Career level
Junior Level
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Qualification
Bachelor Degree
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Experience
2 years
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