Raphael Gathoni

About me

Credit Control Duties (35%)

• Conducted thorough evaluations of clients’ credit status to identify debtors and determine appropriate credit levels.
• Updated and continuously improved credit control policies and procedures to ensure alignment with best practices and industry trends.
• Developed and implemented effective admission and discharge transfer procedures in line with the company’s credit-control policy.
• Negotiated repayment plans with clients, successfully managed debtors’ accounts, and monitored repayment patterns to implement remedial actions for optimal debt settlement.
• Ensured outstanding customer service by managing relationships with key debtors and facilitating efficient debt collection and settlement.
• Supervised day-to-day credit management activities to optimize debt collection efforts.
• Successfully handled disputed bills with clients, negotiating optimal repayment plans to facilitate debt settlement.
• Ensured timely period debtors’ accounts reconciliation and dispatch of client statements per established guidelines.
• Responded promptly to internal and external credit control correspondences and queries.
• Prepared and reviewed comprehensive daily, monthly, and yearly reports, including management reports, aging analysis, collection reports, written-off reports, disputed reports, and other ad-hoc reports.
• Collaborated with the corporate schemes department to develop and review service level agreements and contracts for corporate clients.
• Conducted monthly reviews of debtor balances and reconciliations.
• Utilized effective communication skills to contact debtors via calls, emails, or letters and notify them of outstanding invoices.
• Conducted business operations in compliance with standard policies and regulations.
• Monitored payment history to identify changes in repayment and took

necessary actions.

• Proposed irrecoverable debts to be written off or employed strategies to recover receivables in cases of debtor bankruptcy.
• Oversaw the forwarding of monthly statements to clients to keep them updated on debt collection activities.

Financial Closing and Transaction Management (15%)

• Ensured timely and accurate month-end and annual closing processes, overseeing all accounting transactions.
• Led the processing of payments and reconciliation of bank accounts to maintain up-to-date financial records.
• Reconciled all Balance Sheet Accounts (e.g., AP & AR, intercompany, prepaid) monthly with detailed supporting documentation.
• Managed balance sheets and profit/loss statements to ensure financial accuracy and compliance. Journal Entries and Accrual Management (3%)
• Prepared journal entries to support accrual-based management, ensuring accurate financial reporting.
• Ensured all transactions were supported by relevant documentation to maintain audit readiness.

Cost Accounting Duties (15%)

• Analyzed production costs, material costs, labor costs, and overhead costs to identify cost-saving opportunities.
• Developed and implemented cost control measures to improve profitability.
• Assisted in budget preparation by providing accurate cost estimates.
• Allocated costs to products or services, ensuring accurate pricing and financial reporting.
• Conducted variance analysis to compare actual costs to budgeted costs, identifying discrepancies and proposing corrective actions.
• Ensured accurate inventory valuation for financial statements by assessing and managing inventory costs.
• Prepared detailed cost reports for management to aid in strategic decision-making.

Management Accounting Duties (15%)

• Developed long-term financial strategies and plans to support the company’s growth objectives.
• Prepared budgets and financial forecasts, providing insights to guide business planning.
• Monitored and analyzed financial performance, offering recommendations to improve profitability.
• Provided financial information and analysis to support strategic decision-making processes.
• Prepared internal financial reports, including variance analysis and key performance indicators (KPIs).
• Conducted financial modeling to project future performance and assess various scenarios.
• Ensured compliance with financial regulations and internal policies, maintaining financial integrity.

Team Coordination and Support (5%)

• Guided accounting team members by coordinating activities and providing assistance with queries.
• Supported new process and system implementations, ensuring smooth transitions and compliance with accounting standards.
• Assisted during audits by providing necessary documentation and support to audit teams.
• Collaborated with the sales team to ensure timely payment collection from clients, maintaining healthy cash flow.
• Worked closely with other accounting departments to ensure sufficient cash flow for timely vendor payments and overall financial stability