Billing Officer/Clerk

We are looking for a meticulous and proactive Missing Bills Processor to join our finance operations team. In this role, you will be responsible for investigating, tracking, and resolving discrepancies related to missing invoices and vendor bills. Your ability to communicate effectively and navigate complex project requirements will ensure that our accounts payable process runs smoothly and efficiently.

Key Responsibilities

• Identify, investigate, and process missing or delayed invoices and billing statements from vendors.

• Coordinate with vendors and internal departments to obtain duplicate copies of missing bills and necessary supporting documentation.

• Reconcile accounts by verifying entries and comparing system data to physical invoices.

• Maintain accurate records of all communications and documentation related to missing bills.

• Utilize MS Office tools (particularly Excel) to track invoice statuses, format reports, and present data clearly.

• Quickly learn and navigate various accounting software and internet-based applications to retrieve or input data.

• Adapt to shifting priorities and complex project requirements to ensure timely resolution of billing issues.

• Collaborate with the broader finance team to streamline the invoice management process.

• Accommodate various shift schedules, including night shifts, as required by business needs.

Qualifications & Requirements

• Education: Graduate of a Bachelor's degree in Accounting or any related business course.

• Experience: At least 2 years of experience in a relevant or related role (e.g., Accounts Payable, Finance Assistant, Vendor Coordination).

• Technical Skills:

  • Proficiency in MS Office tools, specifically Excel (functions, formatting, and spreadsheet aesthetics).

  • Comfortable with internet navigation and capable of quickly learning new software applications.

• Soft Skills:

  • Communication: Excellent written and spoken communication skills for effective vendor coordination.

  • Adaptability: Ability to thrive in a dynamic environment with evolving project requirements.

  • Attention to Detail: Strong focus on accuracy when handling financial documents.

Additional Requirements

• Location: Candidates must currently reside in Kitengela or Athi River or be willing to relocate immediately.

• Shift Flexibility: Must be willing to work flexible hours, including night shifts, weekends, or holidays as required.