Finance Assistant – NGO Job

The Agency for Cross Border Pastoralists Development (APaD) is a non-governmental organization committed to improving the lives of marginalized pastoralist communities in Kenya’s arid and semi-arid lands. APaD implements programs in peacebuilding, sustainable livelihoods, climate change adaptation, WASH, health, advocacy, gender equality, and youth empowerment. The organization works to foster inclusive development and cross-border collaboration that enhances resilience and community-driven change.

Job Summary
APaD Kenya is seeking a diligent and detail-oriented Finance Assistant to support the finance and administration team in ensuring effective financial management and compliance. The successful candidate will be responsible for daily financial transactions, record-keeping, reconciliations, and supporting financial reporting across the organization’s programs.

Key Responsibilities

• Process payments, staff advances, and reimbursements in accordance with APaD’s financial procedures
• Prepare payment vouchers, receipts, and maintain accurate and up-to-date financial records
• Maintain cash and bank books, and assist in monthly bank reconciliations
• Support preparation of monthly, quarterly, and annual financial reports
• Ensure proper documentation and filing of all finance-related documents
• Assist in budget tracking and monitoring of expenditure against project budgets
• Verify accuracy of financial transactions and support in correcting errors when identified
• Assist in internal and external audits by providing necessary documentation and information
• Support procurement and logistics teams with payment processing and supplier follow-up
• Ensure compliance with donor financial regulations and APaD’s financial policies

Qualifications and Requirements

• Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum of 1–2 years of experience in a finance or accounting role, preferably in an NGO or development setting
• Strong knowledge of basic accounting principles and financial reporting standards
• Proficiency in MS Excel and accounting software (e.g., QuickBooks, Sage)
• Good organizational and time management skills
• Ability to work under pressure and meet strict deadlines
• Attention to detail and high level of accuracy in data entry and financial tasks

Personal Attributes

• High level of integrity, confidentiality, and accountability
• Strong numerical and analytical skills
• Good communication and interpersonal abilities
• Willingness to learn and support multiple teams
• Ability to work independently and collaboratively in a team environment
• Professional and ethical in handling financial data and records