HR and Admin Manager

We are seeking a highly organised and proactive Human Resource and Administration professional to manage our HR and Admin functions. This individual will play a crucial role in developing and supporting the HR element at AVPA, during a critical growth phase. In this role, the candidate will work closely with other members of the Executive team and the Pan African board. The ideal candidate is a detail-oriented mature professional with exceptional emotional intelligence and organisational skills, a strong understanding of HR and admin processes, and the ability to handle confidential information with discretion.

Company: AVPA

Position Title: HR and Admin Manager

Other: Full Time

Location: Nairobi, Kenya

Reports To: Chief Executive Officer (CEO)

Deadline: 31st January 2025

Key Responsibilities:

HR Management

• Lead in the recruitment process, including posting job openings, screening resumes, and coordinating interviews.
• Lead with   the   termination   of   contracts,   disciplinary   action   and   regular institutionalised performance reviews.
• Develop training and onboarding material
• Support new hire onboarding, ensuring a smooth and welcoming experience for new
• Maintain employee records, ensuring all information is up-to-date and accurate such as employment contracts and PTO requests.
• Assist with employee relations and communication, providing support for HR initiatives and programs.
• Coordinate and schedule HR-related meetings and training
• Help develop and implement HR policies and procedures in alignment with company goals and regulations.
• Lead on employee wellness

General Administrative Duties

• Provide comprehensive administrative support to the CEO, coordinate and maintain the CEO's calendar, scheduling appointments, meetings, and events.
• Arrange complex travel itineraries and accommodations for the team, ensuring all details are meticulously planned.
• Assist in the preparation and management of the CEO's expense
• Support the CEO on matters related to the Pan African board and Executive
• Act as a liaison between the CEO and internal/external stakeholders, maintaining professional and effective communication.
• Provides routine administrative support for daily operations, performing other administrative tasks and special projects as assigned by the leadership team. These include but are not limited to contracts, supplier relationships and management team support.

Qualifications

• A Bachelor's degree in Human Resources, Business Administration or a related field is preferred. A master's degree will be an advantage.
• Minimum of 5 to 7 years of HR experience is required. Administrative experience is an added advantage.
• Proficient in Microsoft Office and Google Suites
• Familiarity with HR
• Basic knowledge of labour legislation
• Exceptional organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication
• High level of discretion and
• High energy level: self-starter, able to work independently and collaboratively with high motivation and minimal supervision.
• Detail-oriented with strong problem-solving
• Highest personal integrity and reliability
• Maturity to tolerate nuance, handle competing priorities and communicate with executive-level leadership
• Successful experience working with people from different cultural backgrounds

Application Process:

Interested candidates should submit a resume (no more than three pages) and cover letter (no more than one page) detailing qualifications, experience and their interest in working with us by 5 pm East African Time on 31st January 2024.

Send your complete application package to: jobs@avpa.africa with the email subject line reading – Application to AVPA’s HR and Admin Manager.

AVPA is an equal opportunity employer and values diversity in the workplace. We encourage all qualified candidates to apply. Join us in shaping a sustainable and impactful future for Africa.