Procurement Officer

Luton Hospital is seeking a detail-oriented and proactive Procurement Officer to join our dynamic team. The successful candidate will be responsible for ensuring the efficient and cost-effective procurement of goods and services, maintaining compliance with hospital policies and procurement standards. This role supports the Procurement Manager in delivering high-quality supply chain solutions to meet the hospital's operational needs.

Key Responsibilities

1. Procurement Operations

   • Assist in planning and executing procurement activities in line with hospital policies and procedures.
   • Source, evaluate, and negotiate with suppliers to obtain the best value for money while maintaining quality standards.
   • Prepare and process purchase orders, ensuring timely and accurate documentation.

2. Supplier Management

   • Establish and maintain strong relationships with suppliers to ensure reliability and quality of supplies.
   • Monitor supplier performance and resolve any issues related to delivery or quality.
   • Conduct periodic evaluations of vendor contracts to ensure alignment with organizational needs.

3. Compliance and Reporting

   • Ensure compliance with regulatory requirements, hospital policies, and industry best practices.
   • Maintain accurate procurement records, including invoices, delivery receipts, and contracts.
   • Provide regular reports to the Procurement Manager on procurement activities, budgets, and cost-saving initiatives.

4. Inventory and Risk Management

   • Collaborate with inventory and stores teams to manage stock levels effectively.
   • Identify potential risks in the supply chain and propose mitigation strategies.

5. Continuous Improvement

   • Support initiatives to improve procurement processes and enhance efficiency.
   • Stay updated on market trends, pricing, and new suppliers to recommend cost-saving opportunities.

Qualifications and Experience

• Education:
  • Bachelor’s degree in Procurement and Supply Chain Management or a related field.
• Professional Membership:
  • Must be a member of the Kenya Institute of Supplies Management (KISM).
• Experience:
  • Minimum of 2-3 years of experience in a procurement or supply chain role, preferably in a hospital or healthcare setting.
• Skills:
  • Strong negotiation and communication skills.
  • Proficiency in procurement software and MS Office Suite.
  • Excellent organizational and time-management abilities.

Key Competencies

• Attention to detail and a commitment to accuracy.
• Ability to work collaboratively in a fast-paced environment.
• Problem-solving skills and the ability to manage multiple tasks simultaneously.
• Knowledge of national and international procurement standards.