Receiving and Dispatch Clerk – Mombasa

We are looking for a detail-oriented Receiving and Dispatch Clerk to ensure timely and accurate receiving and dispatch of products at our vegetable oil extraction plant. This role involves managing stock transfers, coordinating with cross-functional teams, and upholding safety and operational standards.

Key Responsibilities

• Manage accurate, safe, and efficient stock transfers during loading and offloading of trucks.
• Receive and prepare work orders, monitor job progress, and communicate any logistic challenges.
• Liaise with Quality Control, Security, and Warehouse/Stores teams to ensure receiving and dispatch follow set procedures.
• Monitor stock movement into trucks, verify loads and documentation, and sign off with drivers and security.
• Schedule and supervise work crews (loaders, banksmen, casual labor) to ensure operational efficiency.
• Collaborate with the Logistics Superintendent to optimize truck and equipment usage safely.
• Dispatch vehicles in accordance with internal procedures.
• Ensure proper warehouse arrangement in coordination with the Warehouse Supervisor.
• Ensure efficient and safe handling of material handling equipment and tools.
• Follow all relevant SOPs, company policies, and safety regulations.
• Prioritize health and safety, complying with company instructions and policies to maintain a safe working environment.
• Prepare timely dispatch and receiving reports.
• Assist in preparing and implementing accurate dispatch and receiving plans and schedules.
• Ensure safe loading of extracted oil into tankers as per established procedures.
• Perform other duties as assigned by the supervisor.
• Support the health and safety committee by identifying risks/hazards and implementing safety recommendations.

Required Qualifications

• Degree in Procurement, Logistics, Supply Chain, or a related field.
• 3-4 years of progressive experience in dispatch and receiving operations in manufacturing preferably vegetable extraction.
• Proficient computer skills: working knowledge of SAP or other MRP systems preferred.
• Knowledge of basic stock-taking procedures.
• Basic Firefighting and HSE training (preferred).
• Experience supervising loaders or logistics teams in loading and offloading activities.
• Experience in weighbridge operations is an added advantage.