Supply and Inventory Officer – Nairobi

Job Overview

Receive, store and issue goods to all internal sub stores and users and keeping proper records of all transactions.

Responsibilities

• Regularly run items below re-order level report and raising timely purchase requisition orders.
• Coordinate material receiving from external suppliers.
• Inspect and verify material items received from suppliers against purchase order specification and supplier delivery documents
• Transfer material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
• Maintain the First Expiry First Out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
• Conduct regular asset count/spot checks, generate reports on the same indicating the status/condition of assets and updating the same in the asset register
• Participate in carrying out monthly and/or random stock takes; verifying system computations against physical counts of stock. For variances, investigate then report reasons for discrepancies in a timely manner before adjustments
• Store items in an orderly and accessible manner, ensuring that the storage areas are not overstocked and are clean throughout.
• Communicate with end-users to provide first rate support-service on the general supplies needs.
• Participate/contribute in formulating inventory SOPs and policies
• Receiving of supplies on SAP with the support of signed and stamped delivery notes
• Controlling overconsumption and/or wastages of supplies by placing general supplies requests for all the departments, according to their monthly consumption breakdown
• Ensure both old and new assets are coded and asset possession forms filled and filed where necessary
• Ensure that all supplies issued are accounted for
• Place inventory requisitions on SAP
• Perform other duties as assigned and needed.

Qualifications

• Certificate in Procurement, Supply Chain Management or any other related field
• Professional Qualifications
• Qualification in Procurement, Supply Chain Management or any other related field
• Other requirements (unique/job specific)
• 2 years of experience in Supply Chain Management
• Knowledge and experience in inventory management
• Knowledge in systems and record management
• Familiarity with major donor and local regulations is desirable

Functional Skills:

• Checking things
• Adopting practical approaches
• Meeting timescales
• Managing tasks
• Attention to details

Behavioural Competencies/Attributes:

• Upholding standards
• Interacting with people
• Team working
• Practice integrity and objectivity
• Inviting feedback