Administrative Assistant – NGO

He/she will report tthe Senior Accountant and will undertake the following responsibilities.

• Front Office Support:
• Ensure the front office reception and overall office environment are kept clean,
• organized, and welcoming at all times
• Welcome and assist visitors, ensuring a positive and professional first impression
• Handle incoming and outgoing correspondence, ensuring timely distribution and processing.
• Administrative Support:
• Respond tinquiries from clients and visitors in a courteous and helpful manner.
• Assist in filing and archiving documents.
• Support staffs leave management and ensure accurate record-keeping.
• Provide logistical support for staff accommodation arrangements.
• Assist in planning and organizing events, workshops, or conferences.
• Prepare periodic reports on administrative activities and processes.
• Procurement Duties:
• Assist in sourcing and evaluating suppliers tmeet procurement needs.
• Prepare and manage procurement documentation, including purchase orders and supplier contracts in consultation with Senior Accountant
• Oversee the maintenance of FSK properties and coordinate repairs with service providers.
• Facilities Management:
• Ensure the availability of essential services (utilities, internet, and telephone), supplies, and amenities for staff and visitors.
• Executive Support:
• Handle correspondence related tthe Executive Director’s office and other duties as assigned.
• Draft, edit, and proofread letters, reports, presentations, and other documents on behalf of the Executive Director
• Safety and Compliance:
• Address employee safety concerns and ensure compliance with safety standards.

Other Duties:

• Perform any other duty as may be assigned by supervisor or designee from time ttime

Qualifications:

• University Degree/Diploma in Business Administration, Management, Human Resource, or a related field from a recognized institution.
• Minimum of 3 years of working experience in a busy environment.

Qualified and interested candidates are invited to submit their Motivation letter, Curriculum Vitae (CV), Copies of relevant academic and professional certificates/testimonials and a reference letter from your pastor. Applications should be sent via email to the address below. Please clearly indicate the position title “Administrative Assistant” in the subject line and include your salary expectations. The application to reach the Executive Director no later than 5:00 PM on 2nd January 2025. Address Applications To:

The Executive Director
Farming Systems Kenya
P.O. Box 2816-20100
Nakuru