Office Admin

The Office Administrator is responsible for managing the day-to-day administrative operations of the office, ensuring efficient workflow, maintaining office systems, and providing support to staff and management. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Key Responsibilities

Office Operations:

• Oversee the smooth functioning of daily office activities, including scheduling, correspondence, and filing.
• Maintain and update office policies and procedures to enhance efficiency.
• Monitor office supplies and place orders to ensure availability.

Administrative Support:

• Provide administrative support to management and staff, including document preparation, data entry, and meeting coordination.
• Manage incoming and outgoing communication, such as emails, phone calls, and mail.
• Prepare reports, presentations, and other documents as needed.

Record Keeping:

• Maintain accurate and up-to-date records of office activities, expenses, and inventory.
• Handle confidential information with discretion and professionalism.

Coordination:

• Liaise with vendors, service providers, and external stakeholders to maintain office services and infrastructure.
• Coordinate meetings, events, and appointments, including booking venues and arranging logistics.
• Support recruitment and onboarding processes by managing documentation and scheduling interviews.

Compliance:

• Ensure compliance with organizational policies and relevant regulations.
• Assist in maintaining a safe and organized office environment.

Qualifications and Skills

Educational Requirements:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Diploma in Office Administration or Secretarial Studies is an added advantage.

Experience:

• At least 3 years of experience in office administration or a similar role.

Skills and Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of accuracy and attention to detail.