Receptionist / Administrative Clerk

Our client is seeking a professional, organized, and personable Receptionist / Administrative Clerk to be the first point of contact at their law firm. The successful candidate will handle front office duties, manage incoming and outgoing communication, and provide administrative support to the legal team to ensure smooth day-to-day operations.

Key Responsibilities.

• Greet and welcome clients and visitors in a professional and courteous
• Answer, screen and forward phone calls; take accurate messages where
• Manage incoming and outgoing mail, emails, deliveries and courier services.
• Maintain a clean and organized reception area and meeting
• Schedule appointments and manage the firm’s general calendar and
• Handle general office administrative duties including filing, photocopying, scanning and maintaining
• Assist advocates and legal clerks with the preparation of legal documents and correspondence when required.
• Maintain office supplies inventory and order replacements as
• Perform basic data entry and document management
• Handle petty cash and keep records of petty cash
• Provide support to the accountant by recording financial transactions and maintaining organized financial records.

Skills, Competencies, and Experience.

The successful candidate will be required to have the following skills and competencies:

• Diploma or Certificate in Business Administration, Secretarial Studies or a related
• At least 5 years of experience in a similar role; prior experience in a law firm is an added
• Excellent verbal and written communication
• Professional appearance and strong customer service
• Strong organizational skills and attention to
• Ability to multitask and work under
• Proficiency in MS Office (Word, Excel, Outlook).

How to Apply.

Interested candidates may submit their application by attaching a current Cover letter and CV detailing their experience for the post, including daytime telephone contacts and three referees, preferably previous line managers