Invoicing Clerk

The Invoicing Clerk is responsible for ensuring the timely and accurate processing of documents in the dispatch of products to both internal and external customers. The role supports efficient dispatch operations through accurate invoicing, inventory support, and effective administrative processes.

KEY RESPONSIBILITY AREAS

• Prepare timely, accurate and complete invoices against purchase orders.

• Process Inter-Branch Transfers (IBTs) against warehouse requisitions.

• Identify and resolve clerical errors promptly.

• Facilitate audits, inventory checks and record filing.

• Respond to general customer calls when required.

• Assist in receiving and verifying products delivered to the warehouse.

• Participate in warehouse and branch stock takes.

• Maintain accurate order documentation and records.

• Support efficient dispatch operations while ensuring compliance with company procedures.

QUALIFICATIONS & EXPERIENCE

Education & Professional Qualifications

• Diploma or Bachelors degree in Procurement, Supply Chain, Business Management or related.
• Experience in data entry.
• Experience in dispatch processes is desirable.
• Strong analytical and statistical skills.
• Excellent communication, planning and organizational skills.
• High attention to detail and accuracy.
• Proactive with a strong sense of urgency.
• Ability to work effectively in a fast-paced and dynamic environment.