Procurement & Admin Officer

We are looking for a procurement and Admin Officer to join our team.

Key Duties

Procurement

• Source, evaluate, and negotiate with suppliers to ensure cost-effective purchasing.
• Prepare, issue, and follow up on purchase orders in line with company policies.
• Maintain accurate supplier records and monitor delivery schedules.
• Monitor inventory levels and forecast purchasing needs.
• Coordinate with stores/warehouse to ensure timely stock replenishment.
• Track and communicate order status to relevant teams
• Request and review quotations to secure competitive pricing.
• Negotiate contracts, payment terms, and delivery schedules.
• Identify, evaluate, and select reliable suppliers and service providers.
• Build and maintain strong supplier relationships.
• Monitor supplier performance and resolve issues promptly.
• Ensure compliance with procurement regulations and internal controls.

Administration:

• Oversee day-to-day office operations to ensure smooth workflow.
• Direct inquiries to the appropriate departments or staff.
• Maintain office supplies inventory and place orders as needed.
• Oversee office equipment maintenance and servicing.
• Plan and allocate riders’ routes and duties daily.
• Coordinate with other departments to ensure operational efficiency.

Qualifications & Skills:

• Diploma or degree in Procurement, Supply Chain, Business Administration, or a related field.
• Minimum of 1–3 years’ experience in a similar role
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment.
• Proficiency in MS Office.

Personal Attributes:

• Integrity and professionalism.
• Strong organizational and time management skills.
• Proactive and solutions-oriented mindset.