Administrative Secretary/Personal Assistant

The Administrative Secretary / Personal Assistant (PA) provides high-level administrative support to senior executives, ensuring effective time management, smooth day-to-day operations, and confidential handling of sensitive matters. The role supports Homes Universal's mission by streamlining executive workflows and enhancing productivity.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Screen and prioritize incoming emails, calls, and correspondence.
• Prepare reports, memos, presentations, and meeting agendas as required.
• Organize and maintain confidential files, records, and documents.
• Handle travel arrangements, accommodation, and logistics for company executives.
• Act as the first point of contact between the executive office and internal/external stakeholders.
• Coordinate board and management meetings, including minute-taking and follow-ups.
• Assist with project tracking, research, and compiling briefing materials for the executive team.
• Maintain a high degree of professionalism and discretion in handling sensitive information.
• Manage office supplies, filing systems, and administrative support tasks as needed.

Qualifications & Experience:

• Education: Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Experience: Minimum of 3–5 years in a similar role supporting C-level executives, preferably in a real estate or corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Discreet, trustworthy, and able to handle confidential information with integrity.
• Ability to work independently, take initiative, and make sound decisions.

Key Attributes:

• High attention to detail
• Professional demeanor and interpersonal skills
• Flexibility and adaptability in a dynamic business environment
• Strong problem-solving and critical thinking skills