Admin Intern

This internship offers hands-on experience in administrative processes, office management, and vendor coordination, while helping you develop key professional skills in organization, communication, and problem-solving.

Duties and Responsibilities

Front office management

• Receive clients and ensure they are attended to
• Offer clients refreshments i.e., coffee, tea, water, and juice
• Ensure the reception area is always clean and organized
• Receive deliveries from various suppliers

Facilities Management

• Ensure the compound is clean at all times- both interior and exterior
• Ensure office round repairs are done as quickly as possible when reported
• Ensure all employees plus new joiners have furniture and equipment required to carry out their tasks
• Oversee the handover of Peach Equipment when an employee leaves
• Conduct monthly audits of the various furniture and equipment we have in the facility and updating the tracker
• Manage support staff to ensure they are performing their duties
• Keep contact with security firm and ensure the guards are following Peach rules and raising any issues that might arise to management 
• Renewal of premises insurance at the end of each year, ensuring the insurance schedule is up to date and following up on claims on stolen/damaged items

Filing System

• Receive sale agreement documents from the sales admin team and ensure all accompanying documents are always available before filing
• File all agreements digitally and physically and ensure trackers are updated
• Audit all documents on a monthly basis and report on any discrepancies

Office Compliance

• Work hand in hand with the legal officer to ensure licenses needed by a company are renewed in a timely manner
• Ensure licenses are visibly displayed and systematically archived on Google Drive.
• Ensure audits for occupational environmental audit, risk assessment audit, health and safety audit and statutory fire safety audit are timely conducted.
• Ensure the establishment of relevant committees and coordinate mandatory trainings in health and safety, first aid, and fire safety for designated personnel

Inventory Management

• Monitor stock levels of various inventories managed by admin 
• Monitor inventory levels and initiate requisitions to prevent stockouts
• Maintain and update inventory trackers to accurately reflect current stock levels

Vendor Management

• Maintain good business relationship with various vendors
• File all agreements signed between Peach and the vendors 
• Ensure services procured from vendors are delivered as required
• Ensure the vendors list tracker is always updated

Admin Procurement

• Create LPOs for various purchases and request for approval from the Admin Manager and Financial Controller
• Assist in making admin related payments within the agreed threshold set by Finance
• File all receipts accurately and hand over to the finance department
• Follow Procurement SOPs created by the finance department

Employee Engagement Events

• Assist the Entertainment Committee to come up with engagement events 
• Provide the Entertainment Committee with suitable vendors to work with
• Assist in collecting feedback from the team post-event

Admin Helpdesk Management

• Oversee the Admin Helpdesk and ensure all incoming staff requests are acknowledged and addressed promptly
• Assign, prioritize, and track helpdesk requests across all branches
• Resolve complex or high-priority issues, including travel arrangements, repair coordination, and vendor-related concerns
• Escalate unresolved or urgent issues to the relevant external vendors i.e. electricians, plumbers etc or the Admin Manager where applicable
• Maintain and audit the helpdesk tracker to ensure accuracy and timely updates
• Generate and analyze monthly helpdesk performance reports to identify trends and areas for improvement
• Train and guide interns or junior team members, assisting with the helpdesk

Knowledge and Experience

• Recent degree in Business Administration or a related field
• Proficiency in Microsoft Office/ Google Workspace Tools
• Organized and self-motivated
• Demonstrated ability to wear multiple hats simultaneously
• High level of attention to detail and accuracy.
• Excellent organizational and time-management skills.
• A proactive, professional, and team-oriented attitude.