Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to the consultancy team, ensuring smooth daily operations and efficient office management. This is a crucial role in a fast-paced environment where you will collaborate with colleagues, clients, and stakeholders to ensure the timely and effective delivery of services. Your attention to detail, ability to prioritize tasks, and excellent communication skills will be key to your success.

Key Responsibilities:

• Manage day-to-day office operations, including scheduling and maintaining calendars for team members.
• Prepare and organize documentation, including reports, presentations, and
• Maintain filing systems, ensuring all documents are properly filed and easily
• Assist in preparation of tender documentation
• Run office errands including collection and delivery of documents when need arises
• Handle incoming calls, emails, and correspondence in a professional
• Coordinate meetings, calls, and site visits for consultants and clients as
• Maintain and update client and vendor contact lists and ensure that communications are efficient and timely.
• Oversee office supplies and equipment inventory, placing orders and ensuring adequate stock levels
• Manage contracts and relationships with suppliers and service

Skills and Qualifications:

• A degree or certification in business administration or a related field is a
• MUST have previous administrative experience in a construction consultancy or similar industry.
• Familiarity with construction industry terminology and project management processes is advantageous
• Proficient in Microsoft Office Suite and other office
• Excellent verbal and written communication
• Strong attention to detail and
• Ability to work independently and as part of a
• Ability to adapt to a fast-paced, changing
• Professional demeanor and ability to handle confidential