Confidential Secretary

Kakuzi PLC is a leading agricultural company in Kenya with diversified interests in the cultivation, processing, and marketing of avocados, macadamia, forestry, livestock, and other agricultural produce. With a strong heritage of over 100 years, Kakuzi is committed to sustainable farming practices, operational excellence, and delivering high-quality products to both local and international markets.

We are currently seeking to recruit a highly organized and discreet Confidential Secretary to support our executive team and handle sensitive business information with the utmost professionalism and confidentiality.

Key Responsibilities

• Provide high-level secretarial and administrative support to senior executives
• Prepare and manage correspondence, reports, and documents with confidentiality and accuracy
• Maintain executive calendars, schedule meetings, and organize appointments
• Take accurate minutes of meetings and distribute action points to relevant stakeholders
• Handle incoming and outgoing communications with discretion and professionalism
• Maintain and organize confidential files and records (electronic and physical)
• Liaise with internal departments and external stakeholders on behalf of executives
• Manage travel arrangements, hotel bookings, and itineraries for executives
• Support the preparation of board papers and company reports as required

Qualifications and Experience

• Diploma or Degree in Secretarial Studies, Business Administration, or a related field
• Proven experience (3+ years) in a similar role supporting senior management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication, writing, and interpersonal skills
• High level of integrity, discretion, and professionalism
• Strong organizational skills and ability to multitask under pressure
• Knowledge of office management systems and procedures