Personal Assistant

Odex Chemicals Ltd is a leading provider of industrial detergents, sanitizers, and water treatment solutions. We are seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive administrative and executive support to our Executive Director. The ideal candidate will be detail-oriented, able to manage multiple priorities, and capable of maintaining the highest level of confidentiality.

Key Responsibilities

• Manage the Executive Director's calendar, appointments, and meetings.
• Coordinate travel arrangements, including accommodation and visa processing.
• Follow up on emails, phone calls, and other communications requiring the Director's attention.
• Conduct research and track progress on assignments as directed.
• Liaise with departmental heads to monitor tasks, deadlines, and deliverables.
• Attend meetings with the Executive Director, take minutes, and follow up on action points.
• Prepare reports, presentations, correspondence, and meeting briefs.
• Organize meetings and ensure all logistical arrangements are in place.
• Maintain records of executive projects and track implementation timelines.
• Welcome visitors and manage access to the Executive Director's office.
• Ensure the Director's office is well-organized and professionally maintained.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Social Sciences, Secretarial Studies, or a related field.
• Minimum of 5 years' experience in a Personal Assistant or Executive Assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship management skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.