HR & Admin Officer

Choka Supplies Limited is a dynamic and growing organization committed to excellence in its operations. We pride ourselves on fostering a positive work environment and ensuring the highest standards of employee satisfaction and organizational efficiency. As part of our continued growth, we are seeking a highly motivated and detail-oriented HR & Admin Officer to join our team.

Key Responsibilities:

1. Attendance, Leave Management, Payroll, and HRMS:

   • Conduct daily attendance reconciliation and report by 9:00 AM.

   • Manage leave tracking, generate monthly leave reports, and ensure compliance with leave policies.

   • Maintain HRMS data accuracy and provide payroll inputs (new joiners, leaves, earnings, deductions).

   • Ensure timely signing of payslips and address payroll queries.

2. Recruitment and Onboarding:

   • Address manpower gaps and seek approval for hiring.

   • Screen candidates and oversee the onboarding process to integrate new hires smoothly.

   • Facilitate orientation programs and ensure all pre-employment documentation is completed.

3. Employee Relations:

   • Implement engagement programs to promote a positive work environment.

   • Conduct employee surveys, analyze results, and create action plans.

   • Handle grievances, conflict resolution, and disciplinary actions in compliance with company policies.

4. Performance and Talent Management:

   • Support the performance management cycle and performance improvement programs.

   • Assist in talent management initiatives, including succession planning and career development.

5. Training and Development:

   • Identify training needs and design/deliver programs in collaboration with line managers.

   • Facilitate workshops and ensure new hires are trained on company policies.

6. Occupational Health & Safety (OHS):

   • Oversee documentation and reporting of industrial accidents.

   • Monitor PPE usage and participate in monthly safety committee meetings.

7. HR Metrics and Cost Control:

   • Update HR metrics weekly and provide data-driven insights.

   • Support initiatives to reduce HR and administrative costs.

Qualifications and Skills:

• Education:

  • Graduate in Business, Social Sciences, or Human Resources Management.

  • Higher National Diploma in HR Management; member of IHRM preferred.

• Experience:

  • 3-5 years of experience in HR or related roles.

  • Proficiency in HRMIS and MS Office (Word, Excel, Outlook, PowerPoint, Access).

• Skills and Competencies:

  • Strong analytical skills and tech-savvy.

  • Knowledge of labor laws and HR best practices.

  • Self-driven, detail-oriented, and able to work with minimal supervision.

  • Excellent communication skills in English and Kiswahili.

  • Creative, innovative, and committed to integrity.

Key Performance Indicators (KPIs):

• Timely attendance reporting and payroll accuracy.
• Employee satisfaction level ≥ 70%.
• Staff turnover rate < 2%.
• Compliance with labor laws and OSH regulations.
• Number of training sessions conducted monthly.