HR Assistant

• The Human Resource Assistant supports the HR department by managing employee records, ensuring smooth communication with clients regarding staffing updates, and maintaining compliance with company policies. 
• This role plays a vital part in daily reporting, addressing staff absences, and handling HR documentation to ensure seamless operations in the hospitality sector. 

Key Responsibilities: 
Daily Reporting:

•  Maintain and file accurate daily reporting data, including attendance, shift schedules, and staffing updates. 
• Report absences or tardiness promptly to the client and coordinate arrangements for relievers. 
• Communicate staff leave plans to the client in advance and ensure proper handovers are in place. 

Staffing and Coordination: 

• Collaborate with the operations team to find suitable relievers for absent employees, ensuring minimal disruption to services. 
• Assist in scheduling interviews and onboarding processes for new hires. 

Employee Documentation and Compliance: 

• Monitor staff attendance and adherence to schedules, addressing any issues proactively. 
• Prepare employment contracts, ensuring they are signed and filed appropriately. 
• Update and maintain employee records, including contact details, leave balances, and performance evaluations. 
• Draft and review company policies, ensuring alignment with labor laws and organizational standards. 
• Assist in preparing and distributing HR-related documents, such as memos and disciplinary notices. 

Leave Management: 

• Track employee leave applications and ensure compliance with the company’s leave policies. 
• Notify clients of upcoming employee leave and provide updates on replacements or adjustments. 

Client Communication: 

• Serve as the primary point of contact for client inquiries related to HR matters. 
• Provide timely updates on staffing changes, employee performance, and other relevant issues. 
• Address and resolve any client concerns regarding HR operations professionally. 

General HR Support: 

• Support recruitment efforts, including screening resumes and scheduling interviews. 
• Assist in organizing staff training sessions and maintaining training records. 
• Ensure compliance with labor laws and regulations within the hospitality industry.