Administrator Role

A mature, energetic and highly organized professional with 3+ years of hands-on administrative experience, strong communication skills and the confidence to coordinate staff, suppliers, clients and day-to-day operations independently.

This is an on-site role in Nairobi. Candidates must be comfortable working in a fast-paced operational environment and interacting directly with clients, suppliers and staff.

KEY RESPONSIBILITIES

• Coordinate daily office and administrative operations.

• Maintain accurate company records, files and documentation.

• Handle correspondence, emails, calls and general office communication.

• Prepare quotations, purchase orders, invoices, reports and other administrative documents.

• Monitor office supplies, equipment and general administrative needs.

• Support staff coordination, attendance records and other administrative/HR functions.

• Follow up on deliveries, service requests and outstanding administrative matters.

• Identify administrative issues and take initiative to resolve them.

• Provide regular updates and reports to management.

• Perform other duties necessary for the efficient running of the office.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Diploma in Business Administration, Office Administration/Management, Human Resource Management or a related field.

• 2-3 years of relevant administrative experience, preferably in a private-sector environment.

• Proficiency in Microsoft Word, Excel, PowerPoint and email communication.

• Strong organizational and record-keeping skills.

• Excellent written and verbal communication skills.

• Ability to coordinate multiple tasks and meet deadlines.

Added Advantages:

• Experience handling suppliers, clients and service providers is an added advantage.

• Knowledge of basic HR administrative functions is an added advantage.