Procurement Assistant (NGO)

We are urgently seeking a Procurement Assistant to join our team. The ideal candidate should be able to report to work immediately and support the procurement function in ensuring timely, cost-effective, and compliant sourcing of goods and services. This is a great opportunity to work in a dynamic environment and contribute to impactful health programs.

Key Responsibilities:

• Assist in the sourcing and procurement of goods, works, and services in compliance with organizational policies and donor regulations.
• Prepare purchase orders, track deliveries, and maintain up-to-date procurement records.
• Ensure proper documentation and filing of procurement documents.
• Assist in vendor selection, evaluation, and management processes.
• Support in obtaining and analyzing quotations, bids, and proposals.
• Maintain an up-to-date supplier database.
• Work closely with finance and program teams to ensure seamless procurement processes.
• Assist in inventory checks and reconciliation where necessary.

Requirements:

• Minimum 2 years of experience in a similar procurement or supply chain role.
• Experience working with NGOs is a strong advantage.
• Knowledge of procurement procedures, policies, and best practices.
• Strong organizational and record-keeping skills.
• Good communication and negotiation skills.
• Proficiency in Microsoft Office Suite (especially Excel).
• Ability to work under pressure and meet tight deadlines.