Stock Controller

The Stock Controller is responsible for maintaining accurate inventory records, monitoring stock levels, and ensuring efficient warehouse operations. This role involves recording all stock movements, conducting regular reconciliations, and minimising discrepancies. The successful candidate will play a key role in ensuring materials and products are available when needed, supporting both production and sales functions.

Key Responsibilities

Inventory Monitoring & Management

• Continuously monitor stock levels to ensure optimal inventory is maintained.

• Identify and report stock discrepancies, damages, or losses.

• Update stock records accurately in the inventory management system in real time.

Stock Movement Recording

• Accurately document all inbound (receiving), outbound (dispatch), and internal stock movements.

• Ensure all goods received are properly counted, inspected, labelled, and entered into the system.

• Implement FIFO (First-In, First-Out) practices where applicable.

Stock Reconciliation & Auditing

• Conduct regular stock reconciliations, including cycle counts and periodic physical stock takes.

• Investigate variances between physical and system stock and implement corrective actions.

• Assist in preparing and supporting internal and external stock audits.

Reporting & Documentation

• Prepare daily, weekly, and monthly inventory reports (stock levels, usage trends, reorder alerts).

• Maintain accurate and up-to-date records of all inventory transactions.

• Investigate and report on short shipments, damages, and missing items.

Warehouse Organisation & Housekeeping

• Ensure all stock is correctly labelled, shelved, and organised based on product type and specifications.

• Maintain a clean, safe, and orderly warehouse environment in line with safety standards.

Collaboration & Communication

• Liaise with procurement, production, sales, and warehouse teams to coordinate stock replenishment and dispatch.

• Notify relevant departments of stock shortages, delivery delays, or supply issues.

Inventory Controls & Process Improvement

• Implement and enforce inventory control procedures to reduce waste, obsolescence, and theft.

• Ensure compliance with company policies, health and safety regulations, and industry standards.

• Continuously identify areas for improvement in stock management practices.

Qualifications & Experience

Education:

• Diploma or Degree in Warehouse Management, Logistics, Business Administration, Supply Chain Management, or a related field.

Experience:

• Minimum of 2 years experience in stock control, inventory management, or a similar role.

• Experience in a manufacturing, retail, or distribution environment is an added advantage.

Skills:

• Proficiency in using inventory management or ERP systems.

• Strong computer skills, particularly in MS Excel.

• Good understanding of stock control principles and supply chain processes.

• Strong analytical and problem-solving abilities.

• Excellent attention to detail and accuracy.