Personal Assistant at Sparks Matrix

We are seeking a discreet, proactive, and highly organised Personal Assistant (PA) to support our Chief Financial Officer (CFO). This role offers a unique opportunity to work closely with executive leadership in a fast-paced, results-oriented environment.

Key Responsibilities

1. Executive Support & Administration

Calendar & Schedule Management

• Coordinate and manage the CFO’s calendar, appointments, meetings, and conference calls

• Prepare daily briefs and ensure timely reminders for all scheduled engagements

Travel & Logistics Coordination

• Plan and organize local and international travel, including flight bookings, accommodation, and itineraries

• Process travel-related expenses and handle reconciliations promptly

Document Management & Communication

• Draft, format, and proofread business correspondence, reports, and presentations

• Maintain a secure and organized filing system for confidential documents and financial records

Meeting & Event Support

• Schedule and prepare materials for executive meetings and reviews

• Record and distribute minutes, and track follow-up on action points

2. Stakeholder & Relationship Management

• Act as the primary liaison between the CFO and both internal teams and external stakeholders
• Manage professional communication with partners, clients, auditors, and regulators
• Support audit processes by coordinating documentation and timely submissions

Qualifications & Experience

• Education: Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Finance, or a related discipline
• Experience: Minimum of 2–3 years in an executive assistant or administrative role supporting senior leadership in a corporate environment
• Technical Proficiency
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong email etiquette and digital scheduling skills
• Exceptional written communication and document formatting abilities

• Key Competencies
• Organizational Skills: Ability to prioritize tasks and maintain high accuracy under pressure
• Discretion & Integrity: Handles sensitive and confidential information with utmost professionalism
• Communication: Clear, courteous, and effective in both written and verbal interactions
• Proactivity & Dependability: Self-motivated with a strong sense of responsibility
• Time Management: Capable of handling multiple deadlines with efficiency

Remuneration & Benefits

• Salary: KES 40,000 (net) per month
• Benefits: Comprehensive medical cover, training and development opportunities
• Career Growth: Exposure to high-level decision-making and potential for advancement within the organization