Records Management Intern

Centum is East Africa's leading investment company listed on the Nairobi Securities Exchange and Uganda Securities Exchange. We are an investment channel providing investors with access to a portfolio of inaccessible, quality, diversified investments

Key Accountabilities:

• Digitize physical records by scanning and uploading files to create digital copies.
• Assist in maintaining, securing, and preserving records in accordance with industry’s best practices.
• Support the maintenance of the records registry and archives, ensuring the security and integrity of stored information.
• Maintain accurate and up-to-date file movement records to ensure effective records control.
• Ensure the confidentiality and security of sensitive records, implementing appropriate data privacy safeguards.
• Conduct risk analysis and provide recommendations on key risk elements and mitigation strategies within the records management function.
• Participate in records management-related projects across the organization.
• Assist in the development, regular review, and implementation of records management policies, standards, and guidelines.
• Monitor and enforce records retention schedules, ensuring they are current and effectively applied.
• Develop and implement disaster recovery procedures to protect records in the event of emergencies.

Minimum Requirements:

• Diploma in Records/Information Management, Information/Library Science, or a related field from a recognized institution.
• Strong ICT skills to support automation and collaborative information sharing.
• Solid understanding of the records lifecycle, including classification, indexing, and cataloging.
• Demonstrated knowledge of records categories and the processes involved at each stage of the lifecycle